NORTHWEST MISSISSIPPI COMMUNITY COLLEGE
DISTRICT DEAN OF ENROLLMENT SERVICES
POSITION: District Dean of Enrollment Services
Deadline for Application: June 4, 2020
The District Dean of Enrollment Services plans, supervises, assesses and evaluates college-wide Admissions and Records, Registration, Recruiting, Financial Aid, and Enrollment Services Centers that meet the needs of a highly diverse student population. Oversees, initiates, and administers all department services ensuring compliance with regulations and College objectives. The position also provides complex administrative support to the Associate Vice President of Student Services and Enrollment Management.
Essential Duties and Responsibilities
Minimum Qualifications for Education and Experience
- Plans, organizes, supervises, and analyzes student service and technical work of the District Admissions and Records Office to include, but not be limited to, enrollment, records, registration, evaluation and certification functions. Establishes priorities and adjusts assignments to assure timely completion.
- Identifies, coordinates, and supervises computer systems, programs, and functions used in admissions, records, attendance, catalogues, course schedules, and placement services.
- Participates in the development of policies, procedures, rules and regulations. Ensures accurate interpretations of rules and regulations that govern admissions and records, attendance accounting, graduation, and curriculum.
- Directs and prepares information to faculty and staff regarding procedures for recording and reporting attendance and grades.
- Develops and facilitates programs and services for the recruitment, retention, and completion and/or transfer of a diverse student population, including management of ongoing relationships in the designated school districts and other educational institutions.
- Develops and facilitates programs and services for the Student Financial Aid enrollment process.
- Develops, assesses, and implements annual goals and objectives for promoting programs and services.
- Oversees assessment services that support the matriculation process and processes that validate assessment and placement scores.
- Provides leadership in the new and emerging technologies.
- Leads, supervises, trains and evaluates assigned personnel. Certifies payroll for assigned personnel. Applies the terms and provisions of applicable state and federal laws
- Manages admissions and records and enrollment functions to ensure compliance with applicable state and federal laws and regulations, Board policies, and administrative procedures.
- Participates in the development of features within ERP integrated data management. Ensures integrity of databases and accuracy of accounts by developing access protocols and continuous testing.
- Serves as custodian of official student records and those other records required to be maintained by admissions and records.
- Supervises procedures for awarding college credit through transfer, examination, and evaluation using articulation agreements and guidelines.
- Establishes, supervises and maintains systems, policies, and procedures that ensure security, proper handling, and confidentiality of data entry, student information, records, and monies received.
- Oversees the preparation and distribution of a variety of reports on student enrollment and instructional data. Responds to custom data requests as appropriate in working with District IR/IE personnel.
- Conducts accounting of student attendance and prepares and submits required reports in compliance with Board policies, administrative procedures, and state laws and regulations.
- Develops and monitors budgets and maximizes financial resources.
- Responds, through the District Admissions and Records Office, to subpoenas of student records.
- Ensures accuracy of print and online publications related to all areas of responsibility.
- Anticipates, prevents, and resolves conflicts and problems under areas of supervision.
- Participates in community, state, and national organizations and meetings.
- Participates on and chairs committees, task forces, and special assignments.
- Maintains currency of knowledge and skills related to the duties and responsibilities.
- Prepares recommendations and/or contracts as appropriate and submits them for consideration.
- Performs other duties as assigned.
Requires a master's degree with a major or concentration in Education, Counseling, Human Services, Public Administration, or a related area and ten years in the management and administration of Admissions and Records or related area. An understanding of and sensitivity to meeting the needs of the diverse academic, socioeconomic, cultural, disability and ethnic background of the student, community, and employee population.
Knowledge and Skills
- Ten years of increasingly responsible experience in administering, developing, implementing, and evaluating admissions and records or related area.
- Demonstrated cultural competence, sensitivity to and understanding of the diverse academic, socioeconomic and ethnic backgrounds of community college students, staff, and faculty.
- Doctorate preferred.
- Experience in a higher education environment.
The position requires professional knowledge of:
The position requires demonstrated skill in:
- Theories, principles, and practices associated with higher education, successful outreach, enrollment services, curriculum, matriculation, and student services.
- Development, maintenance and administration of a budget.
- Principles of leadership, training and performance evaluation.
- Pertinent federal and state laws and regulations, particularly those that are related to admissions, records, and enrollment services.
- Learning and student success processes, assessment, student learning outcomes, learning communities and application of technology.
- Strategic planning in organization and management practices, assessment analysis and evaluation of programs, policies and administrative needs.
- Philosophy and objectives of the community college.
- Regulations, policies, state and federal laws, and guidelines governing community college admissions and records.
- Regulations governing admissions, residency, enrollment, student fees, maintenance of instructor and student records, international students, veterans' affairs, transcript evaluation, certificate of achievement completion, graduation, and attendance accounting.
- Major and course articulation and matriculation concepts.
- Computerized student enrollment, attendance, accounts, and records systems and databases.
- Web-based enrollment and student transaction systems.
- Developing assessment, teaching and learning processes that enhance student success and outcomes.
- Organizing work and building, leading and managing an effective team to meet the needs of the assigned areas.
- Oral and written language sufficient to prepare clear and concise reports and professional correspondence and communicate effectively.
- Human relations/interpersonal skills in order to develop working relationships, conduct performance reviews, deliver presentations, and convey technical information to a wide variety of audiences.
- Office methods and procedures, sufficient to evaluate and design work and information flow processes.
- Financial record keeping controls, practices, and procedures, and sufficient math skills to perform business math computations.
This position requires the ability to:
- Be a fair-minded, ethical and honest leader.
- Learn, interpret, and apply federal and state regulations as related to the responsibilities of the position.
- Be open to change and new methods in the assigned areas of responsibility.
- Continuously engage in learning and self-improvement.
- Meet change with innovation to promote and meet the college mission, vision, and values.
- Organize, plan, develop, and write new programs, develop new concepts, analyze outcomes, and prepare clear and concise reports.
- Guide and direct others in goal achievement.
- Direct and facilitate development of personal and team perspectives and develop and deliver training programs.
- Develop and monitor budgets and maximize financial resources including grant reporting compliance.
- Plan, organize, and supervise programs and operations.
- Work cooperatively and productively with internal and external constituencies.
- Advocate for shared governance, collegiality, staff cohesiveness and the other core values of the institution.
- Accomplish departmental objectives and perform assignments in any and all admissions and records processes.
- Establish work standards and review performance of staff.
- Enter commands to extract data and reports from student information systems.
Licenses and Certificates
- This position requires the physical ability to:
- Function in an office environment performing work of primarily a sedentary nature with some requirement to move about campus and to off-campus locales.
- Use hearing and speech to make presentations to groups and carry on conversations over the phone and in person.
- See with sufficient visual acuity to read, recognize printed materials, and computer screen.
- Use hand/arm/finger dexterity to retrieve work materials and operate standard office equipment.
- Work a flexible schedule which may include evenings, weekends and split schedules.
Requires a valid driver's license.
Work is performed indoors where minimal safety considerations exist.
- Documents needed to apply:
- Letter of Interest
- Resume/Curriculum Vitae
- Transcripts (Must show all coursework completed and conferral date of the degree)
May 22, 2020
Deadline for Application:
June 4, 2020
Northwest Mississippi Community College does not discriminate on the basis of race, color, national origin, sex, disability, religion, gender identity, age, or status as a veteran or disabled veteran in all its programs and activities.
Northwest Mississippi Community College prohibits sexual harassment and all forms of sexual violence, regardless of sex, gender identity or sexual orientation. The following have been designated to handle inquiries regarding non-discrimination policies: Americans with Disabilities Act of 1990/Section 504 of the Rehabilitation Act of 1973: Disability Support Services Coordinator, Tate Hall, P.O. Box 5555, 4975 Highway 51 North, Senatobia, MS 38668, telephone number 662-562-3309, e-mail address email@example.com
; Title II of the Age Discrimination Act: Vice President for Finance and Administration, James P. McCormick Administration Building, P.O. Box 7017, 4975 Highway 51 North, Senatobia, MS 38668, telephone number 662-562-3216, e-mail address firstname.lastname@example.org
; Title IX of the Educational Amendments of 1972/Title VII of the Civil Rights Act of 1964: Associate Vice President for Student Services and Enrollment Management, Tate Hall, P.O. Box 7010, 4975 Highway 51 North, Senatobia, MS 38668, telephone number 662-562-3409, e-mail address email@example.com